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How to
Write a Landlord Reference Letter
for Your Tenant - Sample and Example
Do
you need to
write a landlord reference letter for your tenant? Our free sample and
example below will show you what are the important ingredients for a
tenant reference letter and how to save time when writing your
recommendations.
What Details Should
You Include When Writing Your Landlord Reference Letter?
1. Does
your tenant always pay his
rent on time?
2. If your tenant has been late
in his rent payments, does it happen
rarely or do you have to chase him for it every month?
3. If your tenant is responsible for paying the utility bills, does he
pay it on time?
4. Does your tenant get along well with his neighbours?
5.
If there has been any complaints from the neighbours, does your tenant
settle the problem peacefully or do they have call in the SWAT team?
6. Have
your tenants been polite and understanding when dealing with
you or have they been demanding and unreasonable?
7. Does
your tenant keep your property reasonably clean and tidy?
8. Does your tenant maintain the furniture and appliances in good
condition?
9.
If the furniture and appliances needed any major repairs, was it due to
daily wear or it was caused abuse and neglect by your tenants
10. Have
your tenants been polite and understanding when dealing with
you or have they been demanding and unreasonable?
11. If your tenant kept
pets, were their pets well-behaved angels or living terrors?
12. Will you rent out your rental property to the same tenant again?
Before
writing your tenant
reference letter, it's vital to have a basic understanding of the
landlord tenant laws - Click
here for our plain English
rental property law guide.
Landlord
Reference Letter
This
landlord reference letter is to verify tenancy of [Your Tenants' Names]
and their two children in [Address
of Your Rental Property]. Their last monthly rent was $[Rental Amount] that
was paid on time on [Date
of Payment].
They have
been our tenant since [Date
of Tenancy]
and have been responsible and timely in their rent payments which is
due the first day of each month. There was only one late charge and it
was paid within 5 days of default without any reminder from us.
There
has been no complaints from their neighbours and they have kept the
unit and its surrounding area clean and tidy. We will
refund their security deposit of $[Deposit Amount] within
14 days of their move out date.
The
rental property is a 2 bedroom duplex apartment building and I am
pleased to say that they have been respectful, friendly and
helpful tenants. They have never made any unreasonable demands or
complaints during the duration of their stay.
Their pet dog has been quiet and well behaved with no complaints from
neighbours.
We have not served [Your Tenants' Names] any
notice to evict or any other legal notices. We have been informed in
advance that their reason for their move is their need for a larger
unit. If given the chance, we will gladly rent out our property to them
again.
Please feel free to contact me at [Your
Phone Number] and I will be glad to answer any other
question you may have.
Landlord, [Your Name]
[Your Signature]
[Your Phone Number]
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